Notary Public for Business
- Michael Callaghan
- May 14
- 2 min read
Notarial services for businesses primarily involve the authentication and certification of documents for use in international transactions. Unlike standard solicitors, a Notary Public serves as an impartial, internationally recognised officer who verifies identities, legal capacity, and the validity of signatures to prevent fraud and ensure documents are accepted by foreign authorities.
Common Business Notarial Services
Businesses typically require notarial support for the following:
Corporate Authentication: Certifying company documents like Certificates of Incorporation, Articles of Association, and Board Resolutions.
International Transactions: Witnessing signatures on commercial contracts, lease agreements, and trade documents (e.g., certificates of origin) for use abroad.
Powers of Attorney (POA): Notarising corporate POAs to allow representatives or overseas lawyers to act on the company's behalf.
Financial & Legal Verification: Authenticating loan agreements, mortgage documents, and affidavits or statutory declarations for foreign court proceedings.
Intellectual Property: Notarising documents related to the assignment or registration of patents and trademarks internationally.
Regulatory & Identity Compliance: Verifying the identities and signatures of company directors, secretaries, and other authorised officers.
Specialist Services for Businesses
Beyond standard notarisation, businesses often need additional legal steps for international compliance:
Legalisation and Apostille: Many countries require an "Apostille" from the Foreign, Commonwealth & Development Office (FCDO) or further legalisation from a specific embassy/consulate.
Mobile & Online Notary: Some providers offer mobile services to visit your office or Remote Online Notarisation (RON) using video links, which can be faster for remote teams.
Electronic Notarisation: Providing secure electronic documents, though acceptance varies by country.
Why Businesses Use Notaries
Global Recognition: Notarised documents are accepted worldwide, reducing the risk of rejection by foreign registries or banks.
Fraud Prevention: Notaries verify that signatories are who they say they are and understand what they are signing.
Legal Certainty: Having a notary on call can streamline processes like opening foreign branches or bidding on international tenders.
About
Michael Callaghan is a Notary Public in Essex, Suffolk and at Kingsley Wood in London. He is experienced in assisting businesses with all of their notarial needs. Michael can offer flexible appointments and attend at your business premises if that is more convenient to you. Please note that an additional fee may apply to cover travel.
Contact Michael for advice and for a no obligation quote.
